Keihan Distribution Systems Co., Ltd
Keihan Ryutsu Systems Co., Ltd. (hereinafter referred to as "our company") complies with laws and regulations related to the protection of personal information and has established the following policy to ensure the appropriate use and management of personal information
1. Basic Policy
We comply with the Personal Information Protection Act and related laws and regulations, and have established and adhere to various regulations regarding the protection of personal information. We will also review the contents of these regulations as necessary and strive for continuous improvement
2. Name of the business operator handling personal information
Keihan Distribution
Systems Co., Ltd.'s address, representative, etc., please see below:
https://www.mall-keihan.co.jp/company/index.html
3. Personal information held
We will collect, retain, and use the following personal information
- Personal information received from customers, business partners, and tenant employees (address, name, gender, age, date of birth, occupation, telephone number, email address, required items written in various surveys, application forms, campaigns, application forms, inquiries, contracts, job applications, etc.)
- Information generated through product purchases and the use of various cards
- Other information collected lawfully through fair means
4. Purpose of use of personal information
Unless we receive prior consent from the customer, we will use personal information only within the scope of the following purposes. However, in accordance with laws and regulations, we may use personal information beyond the scope of the purposes without obtaining prior consent
<Purpose of use of personal information>
Purpose of use of your personal information
- To confirm whether the registered personal information belongs to the individual
- To respond to inquiries from customers
- To analyze information such as purchase history acquired at facilities operated by our company, and to advertise store information, events, and services according to hobbies and preferences
- To analyze information such as purchase history obtained at facilities operated by our company and provide benefits and services to members
- To analyze acquired information such as purchase history and survey results, and to conduct marketing activities related to facilities operated by our company
- To analyze acquired purchase history and other information and to advertise various events, products, services, etc. at stores located in facilities operated by our company according to hobbies and preferences
- To send you prizes you have entered, products you have purchased, etc
- To contact you in the event of a problem with products, services, or other items purchased at facilities operated by our company
- To contact you in the event of an unforeseen situation and to carry out administrative procedures
Purpose of use of personal information of business partners and tenant employees
- To issue entrance passes to tenant employees and confirm their entry and exit
- To contact tenant employees regarding facility operations
- For negotiations, contact, consultation, consideration, ordering, settlement and response regarding transactions
- To provide or receive goods or services based on transactions
Purpose of use of personal information of employees and former employees
- For business-related communication, attendance management, salary payment, appropriate personnel allocation, evaluation, skills development, employee benefits, health and safety management, and other labor management matters, as well as for the fulfillment of obligations stipulated in labor-related laws, tax-related laws, and social welfare-related laws
- To accept, implement and manage various procedures stipulated in internal company regulations
Purpose of use of personal information of job applicants
- To consider and decide whether to accept or reject the application
- To provide information about our company, recruitment, hiring decisions, and other information, as well as to make various communications
5. Restrictions on providing personal information to third parties
Except in the following cases, we will not provide personal information to third parties without the prior consent of the customer
- When required by law
- When it is necessary to protect the life, body, or property of the individual or the public, and it is difficult to obtain the individual's consent
- When it is particularly necessary for the improvement of public health or the promotion of healthy child development, and it is difficult to obtain the customer's consent
- When it is necessary to cooperate with a national or local government agency, or a party commissioned by them, in carrying out duties prescribed by law, and obtaining the customer's consent may impede the performance of such duties
- When personal information is provided in conjunction with outsourcing all or part of the handling of personal information to the extent necessary to achieve the purpose of use
- When personal information is provided in connection with business succession due to merger or other reasons
- When providing personal information to a party listed in "6. Joint use of personal information"
6. Joint use of personal information
We may share personal information with other Keihan Group companies to the extent necessary to achieve the purpose of use. In such cases, we will notify the individual in advance of the following matters, or make them readily available to the individual
- Items of personal information to be jointly used
- Scope of joint users
- Purpose of use by users
- Name of the person responsible for managing the personal data
7. Safety management measures for personal information
- Establishment of Basic Policy
In order to ensure the proper handling of personal data, we have established a basic policy (privacy policy) regarding compliance with relevant laws and regulations, and responses to complaints and inquiries. - Establishment of rules for handling personal data
We have established personal information protection regulations and related regulations that stipulate handling methods, responsible persons and their duties, etc. for each stage of personal information, such as acquisition, use, storage, provision, deletion, and disposal. - Organizational safety control measuresWe
have appointed a Personal Information Chief Officer as the person ultimately responsible for personal information protection, and a Personal Information Protection Officer and Personal Information Manager in each department that handles personal information.The
Personal Information Chief Officer limits the people who can use personal data and manages access rights appropriately, as well as creating a ledger to understand the handling status and conducting regular self-inspections.In
addition, we have established a system to respond to any unlikely cases of data leaks, etc.
We provide employees with regular education and training on information security, including important points to note regarding the handling of personal data.
In addition, we require employees who handle personal data to sign a confidentiality agreement.- Physical security measures
Offices where equipment that handles personal data is installed are locked and restricted to those with permission. - Technical security control measures
We set and manage access rights to personal data, limit the scope of users and personal information databases handled, and take measures such as encrypting personal data as necessary. We have
also installed a system that records and analyzes access to personal data, and have taken measures to prevent and detect leaks of personal data by monitoring this system. - Understanding the external environment
We implement safety management measures after understanding the Act on the Protection of Personal Information and other relevant laws and regulations in Japan where personal data is stored.
8. Requests for notification of the purpose of use of personal information, disclosure, correction, etc., and suspension of use, etc
Regarding requests for notification of the purpose of use of personal information, disclosure, correction, addition, deletion, suspension of use, or recording and discontinuation of provision to a third party, we will respond to such requests within a reasonable scope after verifying your identity, except for exceptional measures prescribed by law. Please apply in the form specified by our company. Please note that if you request "notification of the purpose of use" or "disclosure," a fee of 500 yen (including consumption tax) will be charged for each request. Please also note that it may take several days for us to respond
9. Contact Information
1-1 Tenmabashi Kyomachi, Chuo-ku, Osaka City, Osaka Prefecture, 540-0032
Keihan Distribution Systems Co., Ltd. General Affairs Department, Personal Information Management Officer
Telephone: 06-6944-3087
Reception hours: 9:30-18:00 (excluding Saturdays, Sundays, public holidays, and the New Year holidays)
About this site
- This website (www.keihan-mall.jp/) is the official website for Keihan Mall, KiKi Kyobashi, and K-Buratto
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However, if materials provided by a third party other than Keihan Mall, KiKi Kyobashi, or K-Buratto are reproduced, the copyright belongs to the copyright holder of the reproduced material. - It is prohibited to copy, modify or redistribute these materials without our permission
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Security
Customer Responsibilities
This website may have links to other websites, but please check the linked website for details on how personal information is handled at that website. We are not responsible for any damages incurred as a result of the use of information obtained using your personal information from other websites that have links to this website